A&R Corner

Due to scheduled changes to the eCasas software and data reporting mechanisms, there is a need to modify the ESL admissions and registration processes.  Beginning with the upcoming summer term, all new ESL students will be referred to the registration counters to complete an AFA card and obtain a 6 digit access card prior to the first testing date below:

Anaheim Campus- Monday, June 25th

Cypress Campus- Tuesday, July 3rd

Wilshire Campus- Tuesday, July 3rd

The attached flyers describe the new procedure;each registration counter with be provided with 250 copies within the next few days to have available in campus lobbies for ESL students.  Additionally, the ESL Labs will be providing AFA cards to new students who may inquire about registration and will ask students to complete the AFA card prior to visiting the registration counter.

It is important to emphasize step number one in the registration process as outlined the attached flyer-STUDENTS WILL NOT BE ABLE TO TAKE THE ESL PLACEMENT TEST WITHOUT THE 6-DIGIT ACCESS ID NUMBER.  Students able to provide a valid photo ID will still need to have a 6-Digit Access ID number.

More information about this process will be shared at the upcoming registration meeting on June 6th at 1:30pm.  In the meantime if you have any questions or concerns please feel free to give me a call.

Thank you for your continued hard work and commitment to serving our students!

ESL Registration Summer 2012 – Anaheim [PDF]

ESL Registration Summer 2012 – Cypress [PDF]

ESL Registration Summer 2012 – Wilshire [PDF]

As a reminder, if a red number is printed on the AFA card is already used, please block out the number in black ink. This will greatly assist A&R staff scanning AFA cards. Thank you for your cooperation.

Registration for the GED for March 17 has been closed. Please refer those who are interested to the April 21 date.

Saturday High School Diploma Lab

A new high school diploma lab will be opening on April 14. This will be available to students who wish to attend Saturday only. The 6 hour attendance requirement will remain in effect for Saturday-only students. Orientation will be held March 26 and students are required to submit their official transcripts to the Anaheim Campus Counseling Office (Room 215) prior to the orientation date to reserve a spot.

Saturday High School Lab Matriculation Flier [PDF]

Add Codes for HS Diploma Program Orientations-

A new process for High School Orientations will be implemented in the Summer 201205 term.  Students will visit the Counseling Office with their official transcript and receive an add code to use to register for Orientation through myGateway.  Students with an access number will be provided with an approval form to be registered at the front counter.

Catalog Rights Policy

Diane Mendoza shared the new catalog rights policy for CTE students, effective Summer 201205. The catalog rights policy determines under which catalog year and associated requirements a student must complete to finish a certificate program. CTE Catalog Rights Policy [PDF]

Medical and Military Leave Policy

Beverly Heasley reviewed both the military and medical leave policies that will be effective Summer 201205. The military leave policy allows a student to withdraw from classes when called to active duty. A student who withdraws from classes due to military service will have any associated tuition refunded to the student. The medical leave policy allows a student to petition to withdraw from classes due to a medical condition.  A student who withdraws from classes due to medical reasons is not eligible for a refund of tuition.

Military and Medical Leave [PDF]

Employee Address Changes

Diane Mendoza shared that Human Resources has clarified that District employees should change their address by either contacting Human Resources or through myGateway. An employee submitting an address change through myGateway should select the “PR” address type.  All A&R staff should not to change employee addresses.

Transcript/Records Form

Beverly Heasley reviewed the Transcript/Records Request form.  Staff are reminded to collect a signature from the student on the form.  Additionally, the rush transcript charge is a flat fee and staff are asked to fax rush transcript requests to the Wilshire Office at (714) 992-9599 to help fulfill the request on time.

Pharmacy Tech Affidavits

Students requesting a duplicate Pharmacy Technician Affidavit will be charged $5.00, effective March 5, 2012.

Keyboarding Exam Receipts

The Computer labs will no longer issue keyboarding certificates to students. A new keyboarding receipt has been introduced to replace the certificate for students.

Keyboarding Receipt Sample [PDF]

Update on server issues during registration periods

MyGateway has experienced some outages during heavy registration during Cypress and Fullerton College registration. At times, the School of Continuing Education has also registered students during these peak periods. Some adjustments to registration appointment times at the Colleges have been proposed and will be tested for Summer registration.

Registration Newsletter and A&R Blog

Diane asked if staff if they are referring to the A&R blog for information. Several staff indicated that they are referencing the blog frequently.

Computer Classes

Shirley Lewerenz will be teaching some computer classes in the Spring semester. They are not listed in the schedule but are available.

Grant Funded Medical Classes

The following flier provides information on grant-funded Medical Assistant Class registration:

Medical Assistant Flier, Grant Funded Courses [PDF]

Registration News – Spring 2012 [PDF]

Mark Your Calendar for the Summer Registration Meeting – Wednesday, June 6, 2012 at 1:30 p.m.

The GED list for Saturday, February 25th is CLOSED. Please refer those interested to the March 17th date.