A&R Corner

Below please find a recap of the registration meeting regarding the new access card implementation…

Background
• What is an Access Card? (A card that provides all students access to instruction in an open lab or library, should they have a need.)
• How did we get here? (Compliance with FERPA regulations, need for a tracking system for authenticating the identity of students, create consistent policies at each campus, ensure access to instruction for all students)

What is considered Non-Directory Information (information that cannot be released without written student consent) by FERPA?

• Student Identification Number
• Social Security Number
• Date of Birth
• Address
• Email
• Phone
• Grades
• Test Scores
• Other information not explicitly defined as DirectoryInformation in Board Policy 5040

What is defined as Directory Information (information that can be released without student consent) by our board policy?

• Student’s name
• Major field of study
• Dates of attendance
• Degrees and awards received
• The most recent previous public or private school attended by the student
• Any other information authorized in writing by the student.
(NOCCCD BP 5040 effective
April 2009)

• EZ Badge System/Cost of associated with upgrades/maintenance/supplies

• Review of the Student Identification Guide (Identify changes)

General Process for an unverified student:

1. Asking for a valid photo ID
2. Assigning an “I” access number
3. Printing Access Argos Schedule Bill

a. Demo adding reports to Quick Launch
b. Check for Confidential indicator on SPAPERS - If record is marked confidential, you may not release any information, including the Access/Schedule Bill, without an ID.

4. Taking a photo
5. Printing an Access Card (if needed)

General Process for a verified student:

1. Asking for a valid photo ID
2. Printing Banner Schedule/ Bill
3. Taking a photo
4. Printing an Access Card (if needed)

KIDS’ College Process
Process for an unverified parent:

1. Asking for a valid photo ID
2. Printing Access Argos Schedule Bill

3. Populate Emergency Tab on SPAIDEN
4. Populate SPACMNT if necessary
5. Distribution of Emergency/Medical Release Waiver Form

Process for a verified parent:

1. Asking for a valid photo ID
2. Printing Banner Schedule/ Bill
3. Populate Emergency Tab on SPAIDEN
4. Populate SPACMNT if necessary
5. Distribution of Emergency/Medical Release Waiver Form

Process for an adult other than parent or legal guardian:

1. Printing Access Argos Schedule Bill
2. Provide Emergency/Medical Release Waiver Form

Review of the Access Card Q & A Reference Sheet

Access Card Q & A Reference Sheet (Full Page)

Student ID Notice

Contact Information:
Login issues with Argos – District IS Helpline x84849
Login issues with iTendance – Bev Heasley x29514
Other technical issues- Submit an SCE Helpdesk Ticket
Other issues/concerns- Diane Mendoza x29502 or Bev Heasley x29514

Winter Registration Meeting
October 27, 2010
1:30-3:30 Anaheim Campus Board Room