A&R Corner

Saturday High School Diploma Lab

A new high school diploma lab will be opening on April 14. This will be available to students who wish to attend Saturday only. The 6 hour attendance requirement will remain in effect for Saturday-only students. Orientation will be held March 26 and students are required to submit their official transcripts to the Anaheim Campus Counseling Office (Room 215) prior to the orientation date to reserve a spot.

Saturday High School Lab Matriculation Flier [PDF]

Add Codes for HS Diploma Program Orientations-

A new process for High School Orientations will be implemented in the Summer 201205 term.  Students will visit the Counseling Office with their official transcript and receive an add code to use to register for Orientation through myGateway.  Students with an access number will be provided with an approval form to be registered at the front counter.

Catalog Rights Policy

Diane Mendoza shared the new catalog rights policy for CTE students, effective Summer 201205. The catalog rights policy determines under which catalog year and associated requirements a student must complete to finish a certificate program. CTE Catalog Rights Policy [PDF]

Medical and Military Leave Policy

Beverly Heasley reviewed both the military and medical leave policies that will be effective Summer 201205. The military leave policy allows a student to withdraw from classes when called to active duty. A student who withdraws from classes due to military service will have any associated tuition refunded to the student. The medical leave policy allows a student to petition to withdraw from classes due to a medical condition.  A student who withdraws from classes due to medical reasons is not eligible for a refund of tuition.

Military and Medical Leave [PDF]

Employee Address Changes

Diane Mendoza shared that Human Resources has clarified that District employees should change their address by either contacting Human Resources or through myGateway. An employee submitting an address change through myGateway should select the “PR” address type.  All A&R staff should not to change employee addresses.

Transcript/Records Form

Beverly Heasley reviewed the Transcript/Records Request form.  Staff are reminded to collect a signature from the student on the form.  Additionally, the rush transcript charge is a flat fee and staff are asked to fax rush transcript requests to the Wilshire Office at (714) 992-9599 to help fulfill the request on time.

Pharmacy Tech Affidavits

Students requesting a duplicate Pharmacy Technician Affidavit will be charged $5.00, effective March 5, 2012.

Keyboarding Exam Receipts

The Computer labs will no longer issue keyboarding certificates to students. A new keyboarding receipt has been introduced to replace the certificate for students.

Keyboarding Receipt Sample [PDF]

Update on server issues during registration periods

MyGateway has experienced some outages during heavy registration during Cypress and Fullerton College registration. At times, the School of Continuing Education has also registered students during these peak periods. Some adjustments to registration appointment times at the Colleges have been proposed and will be tested for Summer registration.

Registration Newsletter and A&R Blog

Diane asked if staff if they are referring to the A&R blog for information. Several staff indicated that they are referencing the blog frequently.

Computer Classes

Shirley Lewerenz will be teaching some computer classes in the Spring semester. They are not listed in the schedule but are available.

Grant Funded Medical Classes

The following flier provides information on grant-funded Medical Assistant Class registration:

Medical Assistant Flier, Grant Funded Courses [PDF]

Registration News – Spring 2012 [PDF]

Mark Your Calendar for the Summer Registration Meeting – Wednesday, June 6, 2012 at 1:30 p.m.

In an effort to accommodate the increasing population of High School Diploma students enrolled at the Wilshire campus, the GED Preparation open-entry/exit course will no longer be offered in the Wilshire High School Lab beginning the winter 2012 term. GED Prep students will continue/begin their GED studies in the Wilshire Learning Center effective January 9, 2012.   As a reminder, GED Prep is no longer offered in the Anaheim and Cypress High School Labs due to accommodating the growing number of diploma students enrolled at the campuses.

CABINET AND MILLWORK CLASS IS OFFERED

In-person registration for the Cabinet and Millwork class, also referred to as Woodshop, will begin for the fall term next Tuesday, November 8th, beginning at 8:00am. We anticipate this class will fill very quickly.  Campus Safety will be getting back to us regarding parking  permits; more information will be shared prior November 8th.

The following is the registration information for the fall term Cabinet/Millwork class: 

• The class is scheduled to begin on Monday, November 14.  
  

  
  

• Cabinet/Millwork class will be held at 1000 Leslie Street, La Habra, CA 
  

  
  

• The class will meet on Monday/Wednesday from 8:00a-12:00p starting 11/14/11 through 12/14/2011.  
  

  
  

• The class CRN is 12047 and registration will take place beginning at 8:00am on Tuesday, November 8, 2011.  
  

  
  

• Registration will be IN-PERSON only at any of our main SCE campuses.  NO ONLINE registration will be available.  
  

  
  

• The classroom will accommodate 24 students and registration will be limited to 24 students only; no students will be added to the class after it is filled.
• Parking Permits will be available at the Wilshire Campus.

Matriculation Phone Line (714) 808-4683

Anna Garza shared the following points regarding the high school orientation process:

• Direct all calls regarding the High School program to the number above
• International transcripts are accepted and don’t have to be official
• 2-4 weeks for transcripts to be evaluated
• If a student has a diploma from their native country, they do NOT need one from the U.S.
• NO transfers between campuses will be allowed
• If a student attended within the last year, they can return in September without attending an orientation or making a counseling appointment
• If they attended orientation but never started, they are NOT a student. They will need to start the process over again by attending an orientation
• If a student has not attended the lab for over a year, they should talk to a counselor or the lab

Key Points for High School Appointment Days [PDF]

Orientation Setting Dates - Anna Garza

A total of 60 appointments will be available on Monday at Anaheim with 50 at Wilshire and approximately 45-50 at Cypress. Additional options for an appointment setting process, such as online registration, have been considered and will continue to be explored.

Entry of AFA cards- MIS/Scanning Implications

All data collected on the AFA card should be inputted into the student record in Banner. Eliminating data received on the AFA card has negative MIS implications as well eliminating the capability to track student progress from non-credit to credit.  The following data fields are not being populated in Banner although the student has provided the information: students middle name, SSN, and date of birth. 

International F-1 Visa Students

Diane Mendoze reminded staff that students with a F-1 Visa are not able to attend SCE classes. An I3 hold code is placed when a student discloses on the AFA card that they are an F1 status student. The AFA card will be revised to better accommodate disclosure of an F1 Visa status. Additionallly, a new citizenship code will be created for inputting F1 Visa status in to Banner. Staff will be notified when the process is ready for implementation.

Other Announcements

• Student Status on admissions records - An updated handout was provided and reviewed - Proper Student Type, Ed Level and Goal (updated) [PDF]
• The Registration Newsletter was distributed to those who attended in person - Registration News – Fall 201115 [PDF]
• Classes have been added for Kids’ College- Beginning and Intermediate Water Polo Classes (page 42) – An updated list can be obtained by clicking on the following link - Water Polo for Kids – Fall 201115 [PDF]

Mark your calendar for the Winter Registration Meeting November 16, 2011 at 1:30pm

Please be advised, GED test participants will need to arrive by 7:00 am for the exam, effective September 17th. The revised time applies to future exam dates, as well. The time change will be published in the Winter class schedule.