A&R Corner

In preparation for the Banner 8 upgrade (scheduled for the weekend of October 24-25), District IS will be hosting some training classes for staff members in the Admissions and Records offices. Training is not mandatory, but is highly recommended. All training will be held in room 307 on the Anaheim campus:

10/5 - 1 pm - 3 pm
10/6 - 1 pm - 3 pm
10/16 - 9:30 am - 11:30 am
10/19 10:00 am - 12 noon

Staff members can register for one of the four training sessions by clicking on the desired date on the Staff Development Registration Calendar in myGateway.

I am excited to announce that numeric keypads will be installed over the next several days at each of the A&R counters at all three sites. The purpose of these keypads is to allow students to provide sensitive information, such as a SSN, using a keypad that is sent directly to our enterprise system. These devices will be a wonderful complement to the You Count campaign that SCE launched last term to collect accurate information that is tied to our funding and accountability to the State. Some information on using the keypad is provided below for your reference:

Using the keypad: The keypad option should be offered if the student did not provide a SSN on their Application for Admission (i.e., the keypad is designed to be an alternate option for the student). Academic Computing will be demonstrating the use of the keypad at each site.

Special thanks to Academic Computing for ordering and installing these devices! :)

Ever try to use Argos only to find that Banner shut down when you clicked on the Argos shortcut? The reason that this happens is because the settings in Internet Explorer are set to reuse windows when you launch a shortcut. Since Internet Explorer doesn’t realize that Banner needs two windows to operate, it uses one to open Argos.

To fix this problem, you can change the option in Internet Explorer. To do this, click on Tools on the menu bar, then Internet Options. Click on the Advanced tab and then under Browsing, uncheck the option that says “Reuse windows for launching shortcuts.” Then click OK. A screen shot is provided below for clarification.

Listed below is a summary of the improvements and enhancements as a result of the upgrade:

SSN Search
Throughout Banner, users will have the ability to search for a record by entering either a SSN or an ID in the ID field of a form. At North Orange we have had this ability since the implementation of Banner, but it required that we add a person’s SSN as an ‘alternate id’ in Banner. This long-awaited enhancement will improve security because we can remove the SSN as an alternate ID and restrict the viewing of SSN to only those who have a legitimate business purpose.

Tab Level Security
This release will provide the ability for individual tabs within a form to be restricted to only certain users. While many users need to have access to the SPAIDEN form, which provides name, address and telephone information, fewer users need access to the ‘biographical’ tab on this form which provides access to SSN and birth date.

Student
Eight pages of problem resolutions for the Student module are documented as being addressed by this release. In addition, many of the views of data that we use in reporting slowed significantly (or became unusable) when we upgraded to Oracle 10G and are being re-written to be compatible with this version of the database. For CAL-B, new functionality is being provided for a revised 320 report and BOG waiver processing

Navigation Training
July 15 2:30 p.m. – 5:00 p.m.
July 24 9:00 a.m. – 11:30 a.m.
August 13 9:00 a.m. – 11:30 a.m.
August 22 9:00 a.m. – 11:30 a.m.
September 10 9:00 a.m. – 11:30 a.m.
September 18 2:30 p.m. - 5:00 p.m.
September 26 9:00 a.m. – 11:30 a.m.
October 17 9:00 a.m. – 11:30 a.m.
October 23 9:00 a.m. – 11:30 a.m.
October 29 9:00 a.m. – 11:30 a.m.

RQ Training
July 31 8:30 a.m. – 12:30 p.m.
October 10 8:30 a.m. – 12:30 p.m.

MyGateway Finance Channels
July 22 9:00 a.m. – 11:00 a.m.
August 28 9:00 a.m. – 11:00 a.m.
October 14 2:30 p.m. – 4:30 p.m.
December 12 9:00 a.m. - 11:00 a.m.

Argos Training
July 17 9:00 a.m. - 11:00 a.m.

To sign up for these classes, please contact Irene Beck, x29517