A&R Corner

CABINET AND MILLWORK CLASS IS OFFERED

In-person registration for the Cabinet and Millwork class, also referred to as Woodshop, will begin for the fall term next Tuesday, November 8th, beginning at 8:00am. We anticipate this class will fill very quickly.  Campus Safety will be getting back to us regarding parking  permits; more information will be shared prior November 8th.

The following is the registration information for the fall term Cabinet/Millwork class: 

• The class is scheduled to begin on Monday, November 14.  
  

  
  

• Cabinet/Millwork class will be held at 1000 Leslie Street, La Habra, CA 
  

  
  

• The class will meet on Monday/Wednesday from 8:00a-12:00p starting 11/14/11 through 12/14/2011.  
  

  
  

• The class CRN is 12047 and registration will take place beginning at 8:00am on Tuesday, November 8, 2011.  
  

  
  

• Registration will be IN-PERSON only at any of our main SCE campuses.  NO ONLINE registration will be available.  
  

  
  

• The classroom will accommodate 24 students and registration will be limited to 24 students only; no students will be added to the class after it is filled.
• Parking Permits will be available at the Wilshire Campus.

Please take a look at the newly designed SCE Records Website!  Students will find information and links to the following:

• A new and improved Records/Transcript Request Form [PDF]
• Information on obtaining an Official Transcript
• Step by step instructions on how to obtain anunofficialtranscript via myGateway
• Information regarding requests for attendance/enrollment verifications and program certificates
• Links to additional A&R forms: Course Audit Form and Grade Appeals Form

Thanks goes to Bev Heasley for creating an informative and user friendly webpage for our students!

Matriculation Phone Line (714) 808-4683

Anna Garza shared the following points regarding the high school orientation process:

• Direct all calls regarding the High School program to the number above
• International transcripts are accepted and don’t have to be official
• 2-4 weeks for transcripts to be evaluated
• If a student has a diploma from their native country, they do NOT need one from the U.S.
• NO transfers between campuses will be allowed
• If a student attended within the last year, they can return in September without attending an orientation or making a counseling appointment
• If they attended orientation but never started, they are NOT a student. They will need to start the process over again by attending an orientation
• If a student has not attended the lab for over a year, they should talk to a counselor or the lab

Key Points for High School Appointment Days [PDF]

Orientation Setting Dates - Anna Garza

A total of 60 appointments will be available on Monday at Anaheim with 50 at Wilshire and approximately 45-50 at Cypress. Additional options for an appointment setting process, such as online registration, have been considered and will continue to be explored.

Entry of AFA cards- MIS/Scanning Implications

All data collected on the AFA card should be inputted into the student record in Banner. Eliminating data received on the AFA card has negative MIS implications as well eliminating the capability to track student progress from non-credit to credit.  The following data fields are not being populated in Banner although the student has provided the information: students middle name, SSN, and date of birth. 

International F-1 Visa Students

Diane Mendoze reminded staff that students with a F-1 Visa are not able to attend SCE classes. An I3 hold code is placed when a student discloses on the AFA card that they are an F1 status student. The AFA card will be revised to better accommodate disclosure of an F1 Visa status. Additionallly, a new citizenship code will be created for inputting F1 Visa status in to Banner. Staff will be notified when the process is ready for implementation.

Other Announcements

• Student Status on admissions records - An updated handout was provided and reviewed - Proper Student Type, Ed Level and Goal (updated) [PDF]
• The Registration Newsletter was distributed to those who attended in person - Registration News – Fall 201115 [PDF]
• Classes have been added for Kids’ College- Beginning and Intermediate Water Polo Classes (page 42) – An updated list can be obtained by clicking on the following link - Water Polo for Kids – Fall 201115 [PDF]

Mark your calendar for the Winter Registration Meeting November 16, 2011 at 1:30pm

As of October 6, 2010, the California Department of Motor Vehicles (DMV) announced the issuance of newly designed, more secure California driver licenses and identification cards. The new cards are distinguished by additional security features and will have a different look and feel. The new cards are equipped with the latest in document security technology and have several features to protect them against fraud, tampering and counterfeiting.

Existing ID or driver license cardholders are not required to get a new card.

The flier below describes the changes and provides examples of the new cards.

New California Driver’s License and ID

Special thanks to Leslie Livelo for the update!

Below please find a recap of the registration meeting regarding the new access card implementation…

Background
• What is an Access Card? (A card that provides all students access to instruction in an open lab or library, should they have a need.)
• How did we get here? (Compliance with FERPA regulations, need for a tracking system for authenticating the identity of students, create consistent policies at each campus, ensure access to instruction for all students)

What is considered Non-Directory Information (information that cannot be released without written student consent) by FERPA?

• Student Identification Number
• Social Security Number
• Date of Birth
• Address
• Email
• Phone
• Grades
• Test Scores
• Other information not explicitly defined as DirectoryInformation in Board Policy 5040

What is defined as Directory Information (information that can be released without student consent) by our board policy?

• Student’s name
• Major field of study
• Dates of attendance
• Degrees and awards received
• The most recent previous public or private school attended by the student
• Any other information authorized in writing by the student.
(NOCCCD BP 5040 effective
April 2009)

• EZ Badge System/Cost of associated with upgrades/maintenance/supplies

• Review of the Student Identification Guide (Identify changes)

General Process for an unverified student:

1. Asking for a valid photo ID
2. Assigning an “I” access number
3. Printing Access Argos Schedule Bill

a. Demo adding reports to Quick Launch
b. Check for Confidential indicator on SPAPERS - If record is marked confidential, you may not release any information, including the Access/Schedule Bill, without an ID.

4. Taking a photo
5. Printing an Access Card (if needed)

General Process for a verified student:

1. Asking for a valid photo ID
2. Printing Banner Schedule/ Bill
3. Taking a photo
4. Printing an Access Card (if needed)

KIDS’ College Process
Process for an unverified parent:

1. Asking for a valid photo ID
2. Printing Access Argos Schedule Bill

3. Populate Emergency Tab on SPAIDEN
4. Populate SPACMNT if necessary
5. Distribution of Emergency/Medical Release Waiver Form

Process for a verified parent:

1. Asking for a valid photo ID
2. Printing Banner Schedule/ Bill
3. Populate Emergency Tab on SPAIDEN
4. Populate SPACMNT if necessary
5. Distribution of Emergency/Medical Release Waiver Form

Process for an adult other than parent or legal guardian:

1. Printing Access Argos Schedule Bill
2. Provide Emergency/Medical Release Waiver Form

Review of the Access Card Q & A Reference Sheet

Access Card Q & A Reference Sheet (Full Page)

Student ID Notice

Contact Information:
Login issues with Argos – District IS Helpline x84849
Login issues with iTendance – Bev Heasley x29514
Other technical issues- Submit an SCE Helpdesk Ticket
Other issues/concerns- Diane Mendoza x29502 or Bev Heasley x29514

Winter Registration Meeting
October 27, 2010
1:30-3:30 Anaheim Campus Board Room