A&R Corner

Due to scheduled changes to the eCasas software and data reporting mechanisms, there is a need to modify the ESL admissions and registration processes.  Beginning with the upcoming summer term, all new ESL students will be referred to the registration counters to complete an AFA card and obtain a 6 digit access card prior to the first testing date below:

Anaheim Campus- Monday, June 25th

Cypress Campus- Tuesday, July 3rd

Wilshire Campus- Tuesday, July 3rd

The attached flyers describe the new procedure;each registration counter with be provided with 250 copies within the next few days to have available in campus lobbies for ESL students.  Additionally, the ESL Labs will be providing AFA cards to new students who may inquire about registration and will ask students to complete the AFA card prior to visiting the registration counter.

It is important to emphasize step number one in the registration process as outlined the attached flyer-STUDENTS WILL NOT BE ABLE TO TAKE THE ESL PLACEMENT TEST WITHOUT THE 6-DIGIT ACCESS ID NUMBER.  Students able to provide a valid photo ID will still need to have a 6-Digit Access ID number.

More information about this process will be shared at the upcoming registration meeting on June 6th at 1:30pm.  In the meantime if you have any questions or concerns please feel free to give me a call.

Thank you for your continued hard work and commitment to serving our students!

ESL Registration Summer 2012 – Anaheim [PDF]

ESL Registration Summer 2012 – Cypress [PDF]

ESL Registration Summer 2012 – Wilshire [PDF]

As a reminder, if a red number is printed on the AFA card is already used, please block out the number in black ink. This will greatly assist A&R staff scanning AFA cards. Thank you for your cooperation.

CABINET AND MILLWORK CLASS IS OFFERED

In-person registration for the Cabinet and Millwork class, also referred to as Woodshop, will begin for the fall term next Tuesday, November 8th, beginning at 8:00am. We anticipate this class will fill very quickly.  Campus Safety will be getting back to us regarding parking  permits; more information will be shared prior November 8th.

The following is the registration information for the fall term Cabinet/Millwork class: 

• The class is scheduled to begin on Monday, November 14.  
  

  
  

• Cabinet/Millwork class will be held at 1000 Leslie Street, La Habra, CA 
  

  
  

• The class will meet on Monday/Wednesday from 8:00a-12:00p starting 11/14/11 through 12/14/2011.  
  

  
  

• The class CRN is 12047 and registration will take place beginning at 8:00am on Tuesday, November 8, 2011.  
  

  
  

• Registration will be IN-PERSON only at any of our main SCE campuses.  NO ONLINE registration will be available.  
  

  
  

• The classroom will accommodate 24 students and registration will be limited to 24 students only; no students will be added to the class after it is filled.
• Parking Permits will be available at the Wilshire Campus.

Please take a look at the newly designed SCE Records Website!  Students will find information and links to the following:

• A new and improved Records/Transcript Request Form [PDF]
• Information on obtaining an Official Transcript
• Step by step instructions on how to obtain anunofficialtranscript via myGateway
• Information regarding requests for attendance/enrollment verifications and program certificates
• Links to additional A&R forms: Course Audit Form and Grade Appeals Form

Thanks goes to Bev Heasley for creating an informative and user friendly webpage for our students!

Matriculation Phone Line (714) 808-4683

Anna Garza shared the following points regarding the high school orientation process:

• Direct all calls regarding the High School program to the number above
• International transcripts are accepted and don’t have to be official
• 2-4 weeks for transcripts to be evaluated
• If a student has a diploma from their native country, they do NOT need one from the U.S.
• NO transfers between campuses will be allowed
• If a student attended within the last year, they can return in September without attending an orientation or making a counseling appointment
• If they attended orientation but never started, they are NOT a student. They will need to start the process over again by attending an orientation
• If a student has not attended the lab for over a year, they should talk to a counselor or the lab

Key Points for High School Appointment Days [PDF]

Orientation Setting Dates - Anna Garza

A total of 60 appointments will be available on Monday at Anaheim with 50 at Wilshire and approximately 45-50 at Cypress. Additional options for an appointment setting process, such as online registration, have been considered and will continue to be explored.

Entry of AFA cards- MIS/Scanning Implications

All data collected on the AFA card should be inputted into the student record in Banner. Eliminating data received on the AFA card has negative MIS implications as well eliminating the capability to track student progress from non-credit to credit.  The following data fields are not being populated in Banner although the student has provided the information: students middle name, SSN, and date of birth. 

International F-1 Visa Students

Diane Mendoze reminded staff that students with a F-1 Visa are not able to attend SCE classes. An I3 hold code is placed when a student discloses on the AFA card that they are an F1 status student. The AFA card will be revised to better accommodate disclosure of an F1 Visa status. Additionallly, a new citizenship code will be created for inputting F1 Visa status in to Banner. Staff will be notified when the process is ready for implementation.

Other Announcements

• Student Status on admissions records - An updated handout was provided and reviewed - Proper Student Type, Ed Level and Goal (updated) [PDF]
• The Registration Newsletter was distributed to those who attended in person - Registration News – Fall 201115 [PDF]
• Classes have been added for Kids’ College- Beginning and Intermediate Water Polo Classes (page 42) – An updated list can be obtained by clicking on the following link - Water Polo for Kids – Fall 201115 [PDF]

Mark your calendar for the Winter Registration Meeting November 16, 2011 at 1:30pm